Senior Secondary Business Teaching Scheme. Federal Office Practice Scheme of Work for SS 1. Departments in an Organization- Schemeofwork
OFFICE PRACTICE SS1 TEACHING SCHEME FIRST TERM
| WEEK | TOPIC/CONTENT | ACTIVITIES |
| 1 | REGISTRATION Introduction to office practice,Meaning of practice,Objectives of office practice, Importance of office practice. | Students listen attentively and note the explanation. Write down the notes. |
| 2 | THE OFFICE Meaning of an office.Types of office [open or large, and close or small].Advantages and disadvantages of small/close officeAdvantages/disadvantages of large/open office. | Students listen to the definition and write down in their notes. Resources; pictures of different diagrams of office on chalk board, charts VCD showing different office setups. Projector (electronic/OHP). |
| 3 | FUNCTIONS OF AN OFFICE Receiving informationRecording informingGiving informationSafeguarding information.Processing informationStoring information. | Students participate in class discussion, answer teacher’s questions, copy chalkboard summary. |
| 4 | SECTIONS OF THE OFFICE The receptionThe open registryThe store. | Students listen to the definition and write down notes, participate in class discussion. Resources; pictures of an office. |
| 5 | SECTIONS OF THE OFFICE CONT. The general officeMail room and its equipment. | Students listen to the explanation, write down the meaning pictures of office. Resources; envelop sealing machine addressing machine. |
| 6 | OFFICE ORGANIZATION MeaningObjectives of office organizationSmooth operationRealization of organizational goalsSharing responsibilitiesReduction of fatigue. | Students note teacher’s explanation, ask for classification where necessary. Resources; pictures, slide show of organization, charts, use projector [with accessories]. |
| 7 | ORGANIZATIONAL STRUCTURE; MeaningTypes. | Students listen to explanations, ask questions and jot down notes. Resources; use pictures, slide show of organization. |
| 8 | ORGANIZATIONAL CHARTS Meaning.Types | Note teacher explanation, copy notes from chalk board. Resources; charts. |
| 9 | PRINCIPLES OF A GOOD OFFICE ORGANIZATION Span of controlUnity of direction/commandUnity of functionDelegationSpecialization | Students listen to explanation, ask questions, participate in the discussion, jot down points. Resources; use pictures, charts for illustration. |
| 10 | Revision | Revision |
| 11 | Examination | Examination |
OFFICE PRACTICE SS1 TEACHING SCHEME SECOND TERM
| WEEK | TOPIC/CONTENT | ACTIVITIES |
| 1 | TYPES OF OFFICE PERSONNEL; Meaning, clerical staff, drivers.Confidential secretaryTheir duties. | Students note the definitions, participate in the discussion, jot down points. Resources; pictures, charts. |
| 2 | TYPES OF OFFICE PERSONNEL Typist/computer operatorMessengerCleanersTheir duties. | Students listen to explanation, jot down points. Resources; pictures, charts. |
| 3 | FUNCTIONS OF DIFFERENT DEPARTMENTS IN AN ORGANIZATION Meaning and functions of: AdministrationAccounts/financePersonnel/human resourceMarketing/sales. | Students participate in the discussion and jot down points. Visit organizations, write report on their visit to different organizations. Resources; use charts, pictures. |
| 4 | FUNCTIONS OF DIFFERENT DEPARTMENTS IN AN ORGANIZATION CONT Purchasing departmentTransportProductionLegal and customer service. | Students listen to explanation, visit an organization, write report on your visitation. Resources; use charts, pictures, projectors, (electronic or OH with accessories). |
| 5 | OFFICE EQUIPMENT Meaning and importance.Types of office equipment-; manual and electricUses and care of these machines. | Identify the various types of office equipments, practice how to use some of the equipments. Resources; pictures, typewriter, computer, telephone, stapler, calculators, perforators etc |
| 6 | MANUAL; THEIR USES AND CARE Manual typewriterPerforatorStaplerOffice pins and clipsOffice cabinetOffice stampTrolleys. | Students identify the various types of office equipment. Put some of the equipment into practice. Resources; use pictures, some office equipment, office pins, trolleys, office cabinet etc |
| 7 | ELECTRIC; THEIR USES AND CARE Electric typewriter (word processor)ComputerFax machineFranking machine. | Students identify the various types of equipment, practice how to use some of the equipment, e.g electric typewriter, computers, fax machine. |
| 8 | OFFICE EQUIPMENTS CONT; USES AND CARE PhotocopierScanning machineShredding machineOverhead projector | Students identify the various types of equipment, practice how to use the equipment, give example- photocopier, scanning machine. |
| 9 | OFFICE EQUIPMENTS CONT; USES AND CARE TelephoneDuplicating machineCalculatorDictating machineEnvelop sealing machine. | Students identify the various types of equipments, practice the use of equipment, e.g calculator, envelop, sealing machine. |
| 10 | OFFICE EQUIPMENT CONT; USES AND CARE Automated time stampDating machineAddressing machineFolding machineLetter opening machineFactors to be considered in selecting office equipment. | Students put into practice some of the equipment, give example; addressing machine, laminating, dating machine. Jot down and copy notes on the various types of equipments. |
| 11 | Revision | Revision |
| 12 | Examination | Examination |
Senior Secondary Business Teaching Scheme. Federal Office Practice Scheme of Work for SS 1. Departments in an Organization- Schemeofwork
OFFICE PRACTICE SS1 TEACHING SCHEME THIRD TERM
| WEEK | TOPIC/CONTENT | ACTIVITIES |
| 1 | THE RECEPTION Meaning of the reception and the Receptionist.Job qualities and personal qualities of a Receptionist.His/her duties/responsibilities. | Students participate in discussion, jot points down, role-play on the receptionist. |
| 2 | DOCUMENTS HANDLED BY THE RECEPTIONIST; Visitors book/register, visitors slip/formTelephone message pad, business cards, telephone directorySteps in answering telephone calls. | Students enumerate reward for; honesty, truthfulness, integrity, punctuality, devotion to duty etc. fill request forms, visitors’ book, telephone pad. |
| 3 | OFFICE PROCEDURES; MEANING Importance, objectives of office procedures.General office procedures. | Students make and answer telephone calls. |
| 4 | OFFICE PROCEDURES CONT; Booklet/manual-meaning Contents Steps in changing office procedures. | Diagrams, specimen documents, dummy, telephones, religious publications, film shows, celebrities, books, biographies. |
| 5 | OFFICE DOCUMENTS Meaning.Types of office documentsAdministrative documents:Nominal rollCalendar of eventsLeave roster, etc.Sales documentsPurchasing/stores documents.Other office documents. | Teacher explains to students and shows them specimen documents. Samples and diagrams. |
| 6 | Sales Documents Letter of enquiryQuotationCatalogue, Price list, | Students participate in the preparation of office documents. State the uses of office documents. |
| 7 | Sales Documents Cont. OrderDelivery notes/consignment noteInvoice Pro-forma invoice | Students participate in discussion, give examples of documents. Resources; delivery note, invoice etc. |
| 8 | Sales Documents Cont. Credit noteDebit noteStatement of accountReceipts. | Examples of; credit note, debit note, receipts. |
| 9 | Purchasing/ Stores Documents; Requisition formStores recordTypes of store record. | Example of; store records, requisition form. |
| 10 | Bank Documents: Bank statementCheque bookDeposit slipWithdrawal slip. | Example of; cheque book, deposit slip, withdrawal slip, bank statement. |
| 11 | Revision | Revision |
| 12 | Examination | Examination |
